The People dataset defines people, together with their contact details. There are actually two underlying tables (person and address) but that should not be of any direct concern.
| Label | Details |
| Title | Title (e.g. Sir). Mr, Mrs, Miss etc should not normally be used |
| Forename(s) | Forename(s) (preferred – or initials) separated by space |
| Surname | Surname. This is a separate field for sorting |
| Honours etc | Enter any honours, qualifications that should appear after the name (currently only relevant to biographical data). |
| Distinct ID | This is used to distinguish two people with identical names in the pull down lists. It is not visible externally. |
| Change of Name | Selecting No will cause the existing record in the Name table to be updated (if there are any changes). Selecting Yes will add a new record to the Name table (so the person can be found under their old name – although this feature is not currently implemented). Note that both records will be displayed in the listing of members – the current one marked as Pref(erred). |
| Address | The full address, excluding post/zip code. |
| Country | The country [currently missing – oops] |
| Post/Zip code | Post code. Held separately as it may come in useful this way (!) |
| Address Visible | If YES the address will be visible to all – otherwise only to privileged users (i.e. with CCCBR Read Members Data) |
| Upload New Image | Use this to upload an image of the person. Currently used only for Officers and selected Committees. This should be an image file (i.e. jpg or .gif) less than 256Kb. |
| Email address. Just one is to be preferred – separate with ‘;’ if needed. | |
| Email Visible | If YES the email address will be visible to all – otherwise only to privileged users (i.e. with CCCBR Read Members Data) |
| Phone Number(s) | Phone number. Just one is to be preferred – separate with ‘;’ if needed. |
| Phone Visible | If YES the phone numner will be visible to all – otherwise only to privileged users (i.e. with CCCBR Read Members Data) |
